| Our
customers value the following unique
advantages provided by HR Focus: |
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| 1. |
Immediate,
real-time access to accurate information – A
key problem for most HR departments
is that their management is seldom
in a position to effectively deal
with online real-time information
needs. Satisfying ad hoc requests
is time consuming and often paper-based.
Most organizations have an urgent
need for an integrated solution that
provides reliable online information
to attract develop and retain the
best people. Objective and unbiased
decision making regarding performance,
promotion, career planning, skills
development, recruitment and succession
planning are critical success factors
for any organization, often underscored
by statutory requirements.
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| 2. |
HR
Focus is a proven, industrial-strength
solution – HR
Focus has more than 101 customers
in South Africa, Botswana, Kenya,
Malawi, Mauritius, Namibia, Nigeria,
Swaziland, Zambia and Zimbabwe. Most
of them use both HR Focus’ HR
and Payroll solutions. The average
HR Focus installation services more
than 950 employees – the
largest is 70,000 employees in a
single database. HR Focus is a leading
solutions provider to the top 2,000
public and private enterprises in
southern Africa and administers the
personal and payroll affairs of more
than 230,000 permanent and temporary
employees each month. Our combined
HR solution addresses the very latest
statutory and legislative requirements,
and offers best practices in recruitment,
employment equity, performance management,
skills development and employee relationships.
It also includes a versatile payroll
system and powerful browser-based
employee self service solutions.
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| 3. |
HR
Focus is legally compliant – HR
Focus is developed in South Africa,
and provides relevant and appropriate
solutions to HR issues throughout Africa.
In South Africa, our solutions enable
compliance with the following requirements:
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- Basic
Conditions of Employment Act
- Labour
Relations Act
- Code
of Good Conduct
- Skills
Development Act
- Skills
Development Levies Act
- Occupational
Health and Safety Act
- Employment
Equity Act
- Unemployment
Insurance Act
- Income
Tax Act
- Taxation
Laws Amendment Act
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| 4. |
HR
Focus offers rapid time to value – Rand–based
pricing for software and services means
less risk with exchange rate fluctuations
and escalating implementation costs.
Implementation and project management
costs are a fraction (less than 50%)
of the total software cost. All 15
modules take between 3 and 6 months
to implement, depending on the availability
of customer resources and information.
HR Focus can be custom integrated to
existing payroll and time-and-attendance
systems. Customisation is done according
to your existing procedures, workflow
and information requirements, matching
the solution to your business needs
not vice versa.
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Local
statutory and best practice expertise
is available to assist with translating
and implementing changes in legislation,
leading practices, enhancements and changes
in requirements. You don’t have
to wait for an international “expert” before
your problem is solved. Risks are mitigated
and avoided with regard to potential
CCMA and Occupational Health and Safety
Claims.
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Accurate
leave administration offers potential
productivity increases and cost savings.
For instance, for a 500 employee organization,
with an average payroll rate per employee
hour of R45, a 10% error in annual or
sick leave administration equates to
a potential productivity loss of (2 days
x 8 hours x 500 employees x R45 per hour)
= R360,000, the approximate cost of implementing
HR-Focus’ solutions in the same
500-employee organization.
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| 5. |
HR
Focus helps to achieve impartial,
competency-based recruitment – The
HR Focus recruitment module ensures
that the correct procedures and processes
are followed to comply with Schedule
B of the Labour Relations Act. The
system also manages equity targets
and career planning information.
This helps ensure selection of the
most suitable candidates for prospective
positions, in line with Employment
Equity guidelines.
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Using
a job profile captured in the system,
the software compiles a recruitment requisition,
complete with the competency-based requirements
of the job. A database of potential candidates
is established by scoring prospective
internal and external candidates against
these requirements. The system graphically
illustrates which candidates are most
suited for the position. Our customers
have successfully defended a number of
CCMA cases using this system with its
impartial and objective scoring and selection
method.
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| 6. |
HR
Focus offers skills development and
employment equity reporting – The
HR Focus Training and Unit Standard
modules help organizations comply
with the skills development reporting
required by their Sector Education
and Training Authority (SETA). Once
a Skills Development Facilitator
(SDF) has been appointed and accredited,
the system also enables effective
collection of the skills development
levy refund. This is done by preparing
and reporting on a skills training
plan and subsequent progress reports.
Annual Employment Equity reporting
is a simple graphical report and
Q&A process, facilitated and
documented within the system.
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| 7. |
HR
Focus allows for effective performance
management – HR
Focus enables the effective management
of individual performance and helps
to establish a culture of performance
and learning in an organization.
It does this through:
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Ensuring
all employees know and understand
what’s expected of them, and
which levels of performance are required
for promotion and career advancement.
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Ensuring
employees understand how their performance
affects overall organizational performance
by linking individual performance
measures to strategic organizational
goals
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Promoting
interaction about performance between
employees and their supervisors through
the Performance Discussion document
provided.
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Identifying
employee development needs through
the performance appraisal process.
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Facilitating
the evaluation of performance on
a fair, impartial and objective basis,
agreed in advance with each employee.
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Improving
the ability to administer and update
performance contracts and appraisals.
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The
Performance manager module tracks individual
performance from appointment through
contracting and ongoing review processes,
culminating in a formal review. The system
enables fair and unbiased assessment
of individuals based on performance profiles.
It also helps to translate this information
for career planning, training and development,
promotion, succession planning and recruitment.
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| 8. |
HR
Focus assists in employee relationship
management – HR
Focus facilitates and administers the
processing and reporting of grievances
and/or disciplinary procedures. Based
on these events, the system is able
to provide information to help identify
individual or process-related problems.
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At
the same time, the system ensures that
the employee’s rights are protected
in accordance with the Labour Relations
and Basic Conditions of Employment Acts.
The Industrial Relations module, together
with third party CIRIS on-line wizard,
ensures all parties have access to the
relevant information. CIRIS provides
on-line updates for HR-related acts,
latest CCMA and Labour Court decisions,
and guidelines on how to handle day-to-day
disciplinary issues in the workplace.
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| 9. |
HR
Focus offers employee self service
facilities – employee
self service (ESS) continues to be
critical to reduce costs, improve the
quality of service, and provide access
to personal information in line with
new statutory guidelines. ESS is more
important than ever, especially as
access to the Web improves, connectivity
costs decline and bandwidth restrictions
are alleviated.
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A
new solution named My Focus, and developed
entirely in Microsoft .Net, extends the
boundaries of the HR department and HR
applications to the employees themselves.
It does this through a standard web browser
that provides online HR services within
an intranet or portal context. Specific
functions include administration of personal
details, online leave application and
leave balance enquiry, organizational
policies and procedures, performance
management and eRecruitment.
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